Vacancy: Logistics & Administration Coordinator

RoboJob is a global leader in the automation and robotization of CNC machines, with more than 2,000 robotic systems installed worldwide. Headquartered in Europe and expanding fast in North America, with our US operations based in Indianapolis. RoboJob wants manufacturers across the United States and Canada, to make it in America again!

Thanks to our talented and ambitious team, RoboJob continues to set new standards in advanced manufacturing automation. To further strengthen our organization in the North American market, we are looking for a Logistics & Administration Coordinator to join our U.S.-based team.

Job description

As a Logistics & Administration Coordinator, you play a crucial role in supporting the daily operations of RoboJob. Your responsibilities include coordinating logistics and stock activities, managing administrative processes, supporting event planning, and assisting with marketing initiatives.

You ensure all shipments, inventories, and documentation are handled smoothly, and you act as a key point of contact between our U.S. office, customers, suppliers, and our Belgian headquarters.

Profile

You are a structured, hands-on professional who enjoys versatility in your daily work. Whether you’re managing shipments, coordinating an event, or handling administrative processes, you work methodically and efficiently.

You have a positive, proactive attitude and take ownership of your tasks. Flexibility, communication, and organizational strength define your way of working.

• You hold a bachelor degree in business administration, or a related field, or have equivalent experience.
• You have strong administrative and communication skills.
• You are comfortable coordinating with multiple stakeholders (internal teams, customers, suppliers, partners).
• Basic knowledge of marketing tools or social media is a plus.
• Experience with logistics operations is a plus — receiving, packaging, and shipping.
• You work in a structured, detail-oriented, and reliable manner.
• You are fluent in English.
• You are located in or near Indianapolis.

Key responsibilities

• Administration — Manage invoicing, expense tracking, payroll coordination, and document organization for the U.S. office. Support financial reporting and local HR processes.
• Installation Coordination — Serve as point of contact with end users regarding installation timing, logistics, and required preparation; align with the technical team for accurate planning.
• Event Planning — Organize and coordinate open houses, exhibitions, and trade shows (approximately 5 annually). Collaborate with partners and the European marketing team for booth design, hotel booking, and logistics.
• Logistics — Coordinate incoming and outgoing shipments of robot systems and spare parts. Handle receiving, packaging, and dispatch activities (typically up to eight units per month).
• Stock Management — Manage spare parts, grippers, and add-ons inventory; ensure stock accuracy and maintain communication with HQ for replenishment.
• Marketing Support — Assist with marketing activities such as Google SEO/SEA updates, social media posts, and newsletters in close alignment with the marketing team in Europe.
• Internal Communication — Ensure transparent, structured communication between the U.S. employees and the European teams to maintain alignment across all operational areas.

What we offer

• Be part of a global company driving automation forward in manufacturing.
• Work with cutting‑edge robotic technology and develop valuable cross‑functional skills.
• Engage with international colleagues and industry‑leading customers.
• Competitive compensation and opportunities for professional growth.

Interested? Apply using the form below.